An invoice is an itemized list of goods or services for which payment is due. Invoices are sent to your organization by the supplier who provided the goods or services. The Invoices module in an activity provides a central location for managing the invoices in an activity. You can view, create, edit, and delete invoices.

You can associate invoices with a commitment. Commitments determine how the money from the activity and funding account is planned to be allocated. You can set aside funds to cover certain expenses. For example, you know that you need to have a brochure printed in two months. You know the cost will be approximately $5,000. You create a commitment for this expense. When you receive the invoice from the printer for this brochure, you tie the invoice to the commitment. The invoice is paid, and that amount is removed from the outstanding value of the commitment. For more information, see Commitment Management.

You can configure an approval process for invoices. The approval process begins when you save and submit the invoice. After an invoice is approved, the amount can be changed only through using a journal voucher.