Type the prefix for the funding account.

Use a funding account prefix to categorize and organize your funding accounts. For example, you might organize your funding accounts using a department code as the prefix.

Choose the finance group with which the funding account is associated.

By default, users in the associated finance group have view access to the funding account.

Choose the fiscal year with which the funding account is associated. This field defaults to the first available year after the current year.

Choose from all open fiscal years for the selected finance group. The financial hierarchies available to associate with the funding account are based on the fiscal year and finance group you select.

Choose the currency for the funding account.

You can choose from the active currencies for your organization.

Transactions that involve the funding account are not limited to this currency. For example, you might receive an invoice that uses a different currency that is to be paid with funds from this account.

These are the types of accounts:

• Draft
• Planned
• Unplanned
• Forecast-only
• Add
• Cut
• Migrated

Choose whether the funding account can be used to fund activities. Only active accounts can fund activities.

The status of a funding account is automatically set to Closed during the closeout process. You cannot select this status manually.

Choose whether the money allotted for the funding account is internal or external to your organization.

This field is for reference purposes only.

Choose the person primarily responsible for updating the funding account.

By default, the person who creates the funding account is the administrator. You can select another user.

Choose the person primarily responsible for determining the funding amount for the account. The contact is typically responsible for approving resource changes as well.

By default, the funding account contact has view access to the funding account.

All funding accounts have the Draft status when you create the account. While the funding account has a type of Draft, you cannot transfer funds to or from the account. These fields can be edited only when the account has a type of Draft:

• Budgeted Currency
• Finance Group Classification
• Fiscal Year
• Funding Account Type
• Budget fields on the Budget Setup tab

During the fiscal year planning process, you associate funding accounts with a type of Draft with a plan. When the plan is activated, the funding account with the type of Draft is automatically changed to Planned. You cannot manually select the account type of Planned. You cannot delete a planned account.

You can select the type of Unplanned only if a fiscal year plan and at least one account with a type of Planned exist for the finance group and fiscal year. The Fiscal Year Budget field on the Budget Setup tab must be zero. Because the plan was created without this account, the only way to add funds to the account is to transfer money into it. You cannot delete an unplanned account.

This is a temporary funding account that allows you to begin working on the activities for the following year before you complete the fiscal year plan. During fiscal year planning, you can replace this account with a planned account.

You can select the type of Forecast Only for the account if these conditions are met:

• The fiscal year plan for the finance group and fiscal year is not yet activated.
• No funding accounts with a type of Planned are associated with the fiscal year plan.

There are several restrictions for accounts with a type of Forecast Only:

• Each finance group can have only one account that has the type of Forecast Only for a given fiscal year.
• Forecast-only accounts can be mapped to an account with a type of Planned or Unplanned during the fiscal year planning process or the closeout process.
• You cannot successfully perform a closeout if an account has a type of Forecast Only unless the account has been mapped in every activity or proposal that uses the forecast-only account. The exception is if the forecast-only account is created for the first configured fiscal year in Aprimo. In this instance, it is not deleted by the closeout process but instead the status is changed to Closed.
• The forecast-only account cannot have a budget.
• No money can be transferred in or out of the forecast-only account.

Use an Add account to increase the amount of money you have to spend.

To create an Add account, at least one account with the type of Planned must exist for the finance group and fiscal year. You can add money to an active fiscal year plan by creating an Add account.

Use a Cut account to decrease the amount of money you have to spend.

To create a Cut account, at least one account with the type of Planned must exist for the finance group and fiscal year. The Cut account has a negative budget. You can remove money from an active fiscal year plan by adding the money to a Cut account until the budget for the Cut account is zero and no longer has a negative balance.

If your company migrates from an older version of Aprimo, the account type for the funding accounts is automatically set to Migrated. You cannot manually select the account type of Migrated. Migrated funding accounts are similar to Planned and Unplanned accounts. However, you can delete migrated accounts. A Migrated account might also have a negative budget.

This column indicates the financial hierarchies with which the funding account is, or can be, associated. There can be one or more hierarchies.

Choose the branch of the hierarchy where the funding account resides. If the funding account is not yet assigned to a branch, it is listed in the UNUSED ACCOUNTS branch.

This indicates the funding account's currency.

This option appears when you create a new funding account.

It is one of three options that determines how you enter the budget for the funding account.

Click this option to enable the Total Fiscal Year Budget field.

This option appears when you create a new funding account.

It is one of three options that determines how you enter the budget for the funding account.

Click this option to enable the fields that indicate amounts by fiscal year quarter.

This option appears when you create a new funding account.

It is one of three options that determines how you enter the budget for the funding account.

Click this option to enable the fields that indicate amounts by fiscal year period.

The Total Fiscal Year Budget field is available if you select the option Enter annual Budget and divide equally across periods. Type the total in this field. The total is divided into equal parts across the quarters and periods for the fiscal year.

The Working Fiscal Year Budget field appears only if you edit a budget that is past the draft stage.

This value is the working amount of the budget that currently exists as you rearrange the money among different periods. Prior to saving your changes, the Working Fiscal Year Budget field must match the amount in the Total Fiscal Year Budget field.

The Quarter fields are available if you select the option Enter each quarter's Budget and divide equally across the quarter's periods.

The four fields allow you to enter budget amounts for each of the quarters. The total is divided into equal parts across the quarters and periods for the fiscal year.

The Period fields are available if you select the option Enter each period's Budget separately. You enter the total for each period in each of the fields for the period.

The Budgeted Currency column appears only when the budgeted currency does not equal the base currency.

It shows the funding account's currency.

This shows the base Aprimo currency.

Choose to view the data in an active currency in addition to the base currency.

This changes the view, but not the currency for the funding account.

This field shows the funding account's budget total.

This field shows the total for transfers made from other funding accounts.

This field shows the total for transfers made to other funding accounts.

This field shows the total budget plus the total for inbound transfers and minus the total for outbound transfers.

This field shows the total amount for invoices that have not yet been paid.

This field shows the total amount for invoices that have been paid.

This field shows the budget you have available based on the total budget, minus the total for paid invoices, and minus the total for pending invoices.

This field indicates the outstanding commitment balance.

The total reflects each commitment item minus the amount of any pending or paid invoice items, or pending or reconciled journal voucher items, that are directly tied to the commitment item.

You may have a negative outstanding balance. For example, if you have a credit for a commitment, you can enter a negative amount for a commitment line item, possibly causing the outstanding total to be negative. When a commitment item is closed, the outstanding value is zero, even if the entire value was not used.

This field shows the total available budget minus the total outstanding commitments.

Year View

Quarter View

Period View

Choose whether the data is displayed by year, quarter, or period.

The name of this button changes depending on the selected view.

View the overall budget information for the funding account. The information in this section matches the information on the Cash Summary tab.

Click the hyperlinked amounts to access more information about the category total.

View the overall forecast information for the funding account.

When the fiscal year ends, the Current Forecast field displays the forecast from the last period of the fiscal year.

The latest forecast data that the Prior Period Snapshot field displays is the forecast for the period prior to the last period of the fiscal year when the fiscal year ends.

Click the hyperlinked amounts to access more information about the category totals. Click the View Forecast Snapshot History button to view the snapshot history.

View the overall commitment information for the funding account.

Outstanding commitments might include invoice or journal voucher information in a commitment item that will not necessarily be paid out of the funding account. This could happen if funding accounts in an activity are modified after a commitment has already been approved.

Click the hyperlinked amounts to access more information about the category totals.

View the overall actuals information for the funding account.

The actuals totals reflect only invoices and journal vouchers that are paid out of the funding account.

Click the hyperlinked amounts to access more information about the category totals.

This field shows the funding account's budget total.

This field shows the total for transfers made to other funding accounts.

This field shows the total budget plus the total for inbound transfers and minus the total for outbound transfers.

This field shows the total amount for invoices that have not yet been paid.

This field shows the total amount for invoices that have been paid.

This field shows the budget you have available based on the total budget, minus the total for paid invoices, and minus the total for pending invoices.

This field shows the total for outstanding commitment items, either pending or approved, for which the commitment date is within the viewing period.

This field shows the total available budget minus the total outstanding commitments.

This field shows the total amount for the previous period in the fiscal year that exists in the official period snapshot.

If an official forecast does not exist for the previous period, you see None Exists.

This field shows the total budget plus the total for inbound transfers and minus the total for outbound transfers.

This field shows the total forecast amount for this funding account in all associated activities where the fiscal period selected for the forecast is equal to this period.

Click the hyperlinked amount to view the View Period Current Forecast page.

This field shows the total budget, including positive adjustments for inbound transfers, and negative adjustments for outbound transfers minus the current forecast amount.

This field shows the total for commitment items that are either pending or approved and for which the commitment date is within the viewing period.

This field shows the total for closed commitment items for which the commitment date is within the viewing period.

This field shows the total for outstanding commitment items that are either pending or approved, and for which the commitment date is within the viewing period.

If invoices or journal vouchers are associated with a commitment, the outstanding commitment amount is affected even if the invoice or journal voucher is not associated with a funding account in the branch. However, the data in the Actuals section reflects only the items associated with the funding accounts in the selected branch.

This field shows the total for all invoices and journal vouchers that have a status of Draft in the current period.

This field shows the total for all invoices and journal vouchers that have a status of Rejected in the current period.

This field shows the total budget plus the total amount for inbound transfers and minus the total amount for outbound transfers.

This field shows the total amount for the invoices that have not yet been paid.

This field shows the total amount for the invoices that have already been paid.

This field shows the budget you have available based on the total budget minus the total for paid invoices, and minus the total for pending invoices.

This field appears when you view the access list.

This field indicates the users and groups that can edit the funding account.

Multiple users and groups can be assigned edit access to the funding account.

By default, the administrator for the account has edit access.

This field appears only when you view the access list.

This field indicates the users and groups that can view the funding account.

Multiple users and groups can be assigned view access to the funding account.

By default, the contact for the account and the users who are in the finance group have view access.

This section appears when you edit the access list.

Select the users who can access the funding account and whether they have view access or edit access to the funding account.

This section appears only when you edit the access list.

Select the groups that can access the funding account and whether the group has view access or edit access to the funding account.

This field indicates the account that is the source of funds in the transfer.

Choose the account that will receive the funds in the transfer.

You can choose an account type of Cut, Planned, Unplanned, or Migrated that has the same fiscal year as the origin account.

This field indicates the amount that is set for the Maximum Transfer Amount system parameter. This transfer amount cannot be exceeded.

You can choose to allow transfers from the adjusted budget or available budget of the origin funding account.

Choose the date on which the transfer takes place. It must be the current date or a future date.

This field indicates the currency for the origin funding account.

This field indicates the currency for the destination funding account.

These are the activities that have a financial status of Open. You can optionally select an associated activity.

This field is one of three options that determines how funds are transferred. If you choose this option, the Total Amount of Transfer field is enabled.

This field is one of three options that determines how the funds are transferred. If you choose this option, the fields that display the quarters are enabled.

Enter the amount allocated to each quarter. The total and the amount by period are filled in automatically.

This field is one of three options that determines how the funds are transferred. If you choose this option, the fields are enabled for each of the periods.

You can select any amount for each of the periods for up to the total amount of the funds. The total and the amount by quarter are filled in automatically.

This field is available if you select the Enter full amount and divide equally across periods option.

Type the total amount to transfer. The amount by quarter and the amount by period are filled in automatically.

This field appears only if the currency in the origin account is different from the currency in the destination account.

This field indicates the total amount of the transfer in the destination account currency, using the effective exchange rate at the time of the transfer. The exchange rate is locked at the time the transfer occurs.

The quarter fields are available if you select the Enter each quarter's amount and divide equally across the quarter's periods option.

Type the amount to transfer for each quarter. The total amount and the amount by period are filled in automatically.

The period fields are available if you select the Enter full amount and divide equally across periods option.

Type the amount to transfer for each period. The total amount and the amount by quarter are filled in automatically.

This field appears only for a completed transfer if the currency in the origin account is different from the currency in the destination account.

This field indicates the conversion of the transfer amount to the destination account currency using the current exchange rate. This field changes with the exchange rate changes until the funding account is locked during the closeout process.

This section indicates the amounts by period that are both adjusted and available for the funding account as you enter the transfer amount information.