Master Suppliers List

A supplier is any company or individual who provides goods or services for your organization. The master suppliers list is the central repository for information about suppliers. You can add, edit, or delete supplier records using this module.

Example:
You work for a large marketing organization in which several individuals work with suppliers. You want to use XYZ supplier for your print job if they are a preferred vendor. You view the details for XYZ supplier in the master suppliers list, and see that they are a preferred vendor for your company.

About the Master Suppliers List

The master suppliers list enables you to review how much you have spent with a supplier in the past by looking at the Invoice History module. You can use this information to predict how much your organization will spend with a supplier in the future. This information can help you make better predictions about your budget and negotiate better long-term rates with suppliers.

Example:
You are reviewing your expenses for the last two quarters, and find that you are spending a significant amount of money with a particular printer. Because you consistently give the printer a great deal of business, you are able to negotiate a better rate that saves your organization money.

In an activity, you can choose the suppliers that will fulfill the needs for that activity.

A supplier can be associated with a digital asset record and a user record for the purpose of automating the Print on Demand functionality. The Print on Demand functionality enables users of the Digital Assets Portal to request print orders.

Details

Field	Description
Supplier Number	Type the unique number the supplier uses to track your customer account. This is different from the ID field. The ID is generated by the application and cannot be changed.
Supplier Type	Choose the supplier category assignment. You use supplier types to categorize supplier records. The type you select might affect the additional tabs, sections, and fields that appear. You configure supplier types in the System Types module in System Tools.
Notification Type	Choose the type of communication for notifications the supplier prefers.
Finance Groups	This field appears if your organization is licensed to use the financials modules. Choose the finance groups with which the supplier is associated.
Status	Choose the supplier's availability. A key feature of the Aprimodata import process is the ability to determine whether an incoming record already exists in the application. The import process merges the incoming record with the existing record when a match is detected. If an incoming supplier is merged with an inactive supplier, the status of the merged record is set to Active. If you change a print on demand supplier status to Inactive, verify there are no digital asset records or user records associated with the supplier.
URL	Type the Internet address for the supplier Web site. When you specify the URL, you must start the address with http://.
Preferred	Choose whether your organization has identified this supplier as a preferred supplier.

Print on Demand

Note:
Configure this tab if your organization uses the Print on Demand functionality.

For automating print orders, you can associate a supplier with a digital asset record or a user record.

To make the supplier available for selection in a user record, you configure this information:

The POD Supplier field must be set to Yes.
At least one PO number must have an open status.

Field	Description
POD Supplier	Choose whether the supplier can fulfill print on demand requests.
Default Supplier	Choose whether the supplier is selected automatically when you complete print on demand information in a user record. The default supplier should be the one used most often to fulfill print orders. Each domain can have one default print on demand supplier.
Default Contact	Choose the contact who should be selected when you submit a print order to be fulfilled by the supplier.

Field

Description

POD Supplier

Choose whether the supplier can fulfill print on demand requests.

Default Supplier

Choose whether the supplier is selected automatically when you complete print on demand information in a user record. The default supplier should be the one used most often to fulfill print orders.

Each domain can have one default print on demand supplier.

Default Contact

Choose the contact who should be selected when you submit a print order to be fulfilled by the supplier.

PO Numbers

The PO Numbers section appears on the Print on Demand tab.

In this section, you enter purchase orders. You can include funds needed to pay for print orders. You can associate purchase orders with an open status with a user record for the purpose of automating print orders.

Note:
If your organization is licensed to use the financials modules, keep in mind that this tab is not integrated with the Commitment Management module.

Field	Description
PO Number	Type the number of the purchase order.
Status	Type the purchase order's availability. If you change the status of the purchase order to closed, you cannot associate users with the purchase order. For more information, see Print on Demand in the Understanding Users topic.

Field

Description

PO Number

Type the number of the purchase order.

Status

Type the purchase order's availability.

If you change the status of the purchase order to closed, you cannot associate users with the purchase order. For more information, see Print on Demand in the Understanding Users topic.

Additional Fields, Sections, and Tabs

Your system administrator can create additional fields for some objects and make them available for certain system types. Additional fields appear on the Details tab in the Additional Details section or in other sections or on other tabs that the system administrator creates.

For more information about an additional field, section, or tab, contact your system administrator.