This field appears if you create an RFP from a template.

Choose the RFP template.

The type helps classify supplier responses and determines which extended attributes the RFP contains.

A system administrator creates RFP types in the System Types module.

Select the response deadline. This setting will not prevent a supplier from responding after the deadline.

Estimated Product Quantity

Enter the estimated quantity needed for the RFP.

The status appears after you save the RFP.

Enter the email address to test an RFP before you send it.

This is the email address that appears in the From field of RFP email messages.

This field defaults to the email address in the AIM Service Sender Email Address system parameter.

The owner is the user who manages the RFP. This field defaults to the RFP creator.

Select Yes to send an email message to the RFP owner when a supplier responds to the RFP. The message includes a link to the response.

Associated Project

Select a project to associate with the RFP. You can select any project that is currently associated with the activity.

The RFP is being created.

The RFP has started.

The RFP has been stopped.

The specifications appear at the top of the RFP Response Form.

Specifications can be pre-populated if you use a template to create the RFP.

Use As Header

Set to Yes to have the RFP display the label as a header for a group of fields below it.

Specifies whether this specification is mapped to an activity or project attribute. Mapping places the field value in the field of this specification.

This field appears if the Mapped field is set to No.

The literal field shows a value for the corresponding label in this field. For example, you can use this field to communicate a fact about the RFP.

This field appears only on the New RFP Specification page and the Edit RFP Specification page.

This field appears if the Mapped field is set to Yes. It shows the activity or project attribute to which this specification is mapped.

This field appears only on the New RFP Specification page and the Edit RFP Specification page.

Through a message you can communicate with your suppliers. The message appears above the questions.

Choose Yes to include a field that requests a quote in the RFP.

This field appears if the Include Quote Field field set to Yes.

The RFP uses this currency. Different RFPs can use different active currencies.

This field indicates the name of the external HTML file that contains formatting specifications for the question form.

For example you name the file MyTemplate.htm. The Custom Forms Directory system parameter determines where external .HTM files are stored.

You need to place these HTML tags in the HTML file where you want the RFP questions to be placed:

• <WC@RFPForm>
• </WC@RFPForm>

RFP questions are placed between these HTML tags.

You need to place the <@APHEADERINFO> tag in the header of the HTML file to substitute javascript header information.

Choose whether to include specifications in the request.

Include Distribution List

Choose whether to include the distribution list in the request.

Choose whether to allow suppliers to include attachments in a response.

A supplier can add up to five attachments to a response. However, the cumulative size of the attachments cannot exceed the maximum attachment size. For more information, see your system administrator.

This field indicates the complete question for the supplier.

This field allows you to quickly identify the question based on an abbreviated name.

The short names appear in the Questions tab of the View RFP - Details page.

This field identifies the format of the question. For more information, see Field Type Options.

This field indicates whether the supplier needs to answer the question when replying to the RFP.

This field indicates whether the question is available to include in a request. If you do not want a question to be available to include but do not want to delete it, set this field to Inactive.

This is the value automatically associated with the question.

This field appears if the Field Type field is set to Text Box or Text Area.

The format of the answer to the question is determined by Data Type Options.

This field appears if the Data Type field is set to Numeric.

The sign indicates whether the numeric value in the field should be positive, negative, or either.

Selection Options

This field appears if the Field Type field is set to Radio Button, Picklist-Encoded, or Multiple Selection.

It indicates the choices available for the supplier to select.

When you choose to add multiple, you must separate each item by a semi-colon, and leave no spaces. For example:

option 1;option 2;option 3

This field appears if the Field Type field is set to Text Box or Text Area.

This field determines the maximum number of characters that can be entered in the text box or the text area.

This field appears if the Field Type field is set to Text Box.

The size indicates the width, in characters, of a text box.

This field appears if the Field Type field is set to Text Area.

The Columns field specifies the width of a text area. Each column has the approximate width of one character of text.

This field appears if the Field Type field is set to Text Area or Multiple Selection that also has a display style of Multi-Select List.

This field indicates the number of rows displayed. Each row has the approximate height of one capitalized character of text.

This field appears if the Field Type field is set to Multiple Selection that also has a display style of Multi-Select List.

This field indicates the width of the display area in characters.

This field appears if the Data Type field is set to Numeric.

This field indicates the number of numerals that can appear to the left of the decimal point. You can specify up to 99 digits.

The application reserves database space for the numeric values, regardless of whether you actually supply the values.

To maximize your database resources, specify the exact number of digits that you need.

This field appears if the Data Type field is set to Numeric.

This field indicates the number of numerals that can appear to the right of the decimal point. You can specify up to 99 digits.

The application reserves database space for the numeric values, regardless of whether you actually supply the values.

To maximize your database resources, specify the exact number of digits that you need.

This field appears if the Field Type field is set to Picklist-Encoded, Radio Button, or Multiple Selection.

This field indicates the default value that appears in the selection box.

Display Style

This field appears if the Field Type field is set to Multiple Selection.

This field indicates whether the selection options appear as a list of check boxes or a multi-select list.

This is a single-line text field.

This is a multiple-line text box that can contain more text than a text box.

Suppliers set this value by selecting or clearing the check box.

Users can select one item from the options. Use the Selection Options section to configure the list of items.

For this type of field, all selection options are listed on the page. Suppliers select the appropriate option by clicking the corresponding radio button.

You can specify the default item in the Selection Options section.

Users can select more than one item from the options. Use the Selection Options section to configure the list of items.

For this type of field, you can choose to display the options as either a list of check boxes or a multiple selection list.

Because suppliers can select more than one item, you can set multiple default values.

This is a list from which a supplier can select one item.

With the Picklist-Encoded field type, you can set the status of each selection option. This allows you to control the selection options that are available to suppliers.

The text option is a single-line text box that can contain up to 255 characters.

The numeric option is a single-line text box that contains numeric values. This data type can accept whole numbers, or numbers with decimal values. You configure the data type to store positive or negative values.

A combination of the date field and the time field.

This option is a single-line text box containing a date.

This option is a single-line text box containing a time.

This option is a single-line text box containing an email address.

Estimated Quantity

This field displays the estimated quantity entered on the RFP's Details tab.

Total Quantity

This field displays the total quantity needed by all recipients configured on the distribution list.

Quantity Remaining

This field displays the quantity remaining after subtracting the total quantity needed from the estimated quantity.